The Austin Club
The Austin Club Banquet & Wedding FAQ’S
We know planning an event comes with a lot of questions. Below are the answers to the ones we’re asked most often — designed to help you plan with confidence and ease.
Planning & Resources
Where can I find planning resources and policies?
Can I see the ballroom before booking?
Absolutely.
- A 360° view of the Medallion Ballroom is available on our website HERE
- Event photos can also be found on our Instagram page, @theaustinclub_events.
- We’re also happy to host you for an in-person tour – CONTACT US
Where can I see the event spaces The Austin Club has to offer?
Explore our full collection of event spaces—including individual room one-sheets and immersive 360° views—on the Private Room Rentals page of our website.
Tours & Appointments
How do I schedule a tour of the venue?
Tours are available Monday through Friday, 9:00 a.m. – 3:00 p.m., by appointment only.
Please contact us at 512-477-9496 ext. 220, and we’ll be delighted to arrange a visit.
Event Timing & Venue Access
How much time is included with my event rental?
Your rental includes 9 total hours, which typically breaks down as:
- 3 hours for setup
- 5 hours for your event
- 1 hour for breakdown
When can vendors access the space?
Venue access begins 3 hours prior to guest arrival.
If additional time is needed, early access or extended hours are available at $350 per hour.
Food, Beverage & Minimums
Is there a food and beverage minimum?
Yes. A $60 per person food and beverage minimum applies, plus applicable tax and a 22% service charge.
What does the service charge cover?
Is gratuity included?
Why is tax applied to the service charge?
What’s Included with Your Room Rental
Your rental includes:
- An on-site event manager or captain for planning and on-site coordination
- Banquet tables and chairs
- House linens (white tablecloths and napkins)
- China, glassware, and silverware
- Table numbers
- Gift table, place card table, hors d’oeuvres table, and cake table — all draped with house linens
- Professional setup and breakdown
- Experienced wait staff and bartending team
- Complimentary Wi-Fi
- Dance floor
- Access to our Preferred Vendor List
Weddings & Planners
Do you require a wedding planner?
You’re welcome to select one from our Preferred Vendor List or bring your own professional planner.
We’re happy to assist with recommendations.
Equipment & AV Rentals
What equipment is available for rent?
- Staging and risers
- Uplighting
- Projectors and screens
- Podiums and microphones
- Flat-screen monitors
- Portable sound systems
- Streaming and presentation support
Do you offer AV technicians?
Yes. Optional AV technicians are available at $175 per hour per technician to actively monitor sound, lighting, presentations, and streaming during your event.
Optional Enhancements
Does the Austin Club offer optional enhancements?
Enhancements may include:
- On-site wedding ceremonies
- Upgraded linens
- Cocktail tables and bistro tables
- Custom ice carvings and napkin folds
- Signature cocktails designed by our bartending team
- Tableside wine service
- Custom ice cream flavors
- Cake and cupcake stands
- Votives and décor accents
Your event manager will be happy to discuss these options with you.
Parking & Arrival
Where should my guests park?
There is a public parking garage next door, a public lot across the street, and street parking on 9th and 10th Streets.
Do you offer valet or complimentary parking?
Does the Austin Club have a dress code?
Still Have Questions?
Your Austin Club event team is here to help every step of the way. If something isn’t covered here, please don’t hesitate to reach out — we’re only a call or email away.
