The Austin Club
The Austin Club Banquet & Wedding FAQ’S
We know planning an event comes with a lot of questions. Below are the answers to the ones we’re asked most often — designed to help you plan with confidence and ease.
Planning & Resources
Where can I find planning resources and policies?
Can I see the ballroom before booking?
Absolutely.
- A 360° view of the Medallion Ballroom is available on our website HERE
- Event photos can also be found on our Instagram page, @theaustinclub_events
- We’re also happy to host you for an in-person tour – CONTACT US
Where can I see the event spaces The Austin Club has to offer?
Explore our full collection of event spaces—including individual room one-sheets and immersive 360° views—on the Private Room Rentals page of our website.
What’s included with your room rental?
Your rental includes:
- An on-site event manager or captain present at the event
- Banquet tables and chairs
- Cocktail tables and bistro tables
- House linens (white tablecloths and napkins)
- China, glassware, and silverware
- Table numbers
- Gift table, place card table, hors d’oeuvres table, and cake table — all draped with house linens
- Professional setup and breakdown
- Experienced wait staff and bartending team
- Complimentary Wi-Fi
- Dance floor
- Access to our Preferred Vendor List
Tours & Appointments
How do I schedule a tour of the venue?
Tours are available Monday through Friday, 9:00 a.m. – 3:00 p.m., by appointment only.
Please contact us at 512-477-9496 ext. 220, and we’ll be delighted to arrange a visit.
Event Timing & Venue Access
How much time is included with my event rental?
Your rental includes 9 total hours, which typically breaks down as:
- 3 hours for setup
- 5 hours for your event
- 1 hour for breakdown
When can vendors access the space?
Venue access begins 3 hours prior to guest arrival.
If additional time is needed, early access or extended hours are available at $350 per hour.
Food, Beverage & Minimums
Is there a food and beverage minimum?
Yes. A $60 per person food and beverage minimum applies, plus applicable tax and a 22% service charge.
What does the service charge cover?
Is gratuity included?
Why is tax applied to the service charge?
What’s the difference Service Charge and Gratuity?
At our Club, it’s important to distinguish between a service charge and a gratuity. A service charge is an automatic fee—typically a percentage of your food and beverage total—added to your bill. This charge is used to support the Club’s operations, including the compensation of our service team and other related expenses. It is not a tip, nor is it distributed directly to the individual staff members who served you.
A gratuity, on the other hand, is a voluntary amount you may choose to leave in recognition of exceptional service. Gratuities are distributed directly to the service staff as a token of appreciation for their personalized attention and care.
We value transparency and want you to feel confident in how your charges are applied. If you have any questions, our team is always happy to help.
We apply a 22% service charge to all food and beverage purchases. This charge helps us provide the high standard of service our members and guests have come to expect, supporting not only our service team but also the planning and execution that goes into a successful event.
As for the sales tax — according to Texas state law, service charges related to food and beverage are considered part of the taxable transaction. As a result, sales tax is applied to both the food and beverage total as well as the service charge itself.
Weddings & Planners
Do you require a wedding planner?
You’re welcome to select one from our Preferred Vendor List or bring your own professional planner.
We’re happy to assist with recommendations.
Equipment & AV Rentals
What equipment is available for rent?
We offer a wide range of equipment, including:
- Riser(s)/Stage (6’X8’ panels) $125 each – (max available 5)
- Up-Lights $25 per up-light (max available 24)
- Projector(s) $100 each – (max available 3)
- Screen(s) $75 each – (max available 3)
- Podium/MIC $125 – quantity available (1)
- Microphone(s) $125 each – (max available 6)
- Lapel Microphone(s) $125 each – (max available 3)
Do you offer AV technicians?
Yes. Optional AV technicians are available at $175 per hour per technician to actively monitor sound, lighting, presentations, and streaming during your event.
Optional Enhancements
Does the Austin Club offer optional enhancements?
Enhancements may include:
- On-site wedding ceremonies
- Upgraded linens
- Custom ice carvings and napkin folds
- Signature cocktails designed by our bartending team
- Tableside wine service
- Custom ice cream flavors
- Cake and cupcake stands
- Votives
Your event manager will be happy to discuss these options with you.
Parking & Arrival
Where should my guests park?
There is a public parking garage next door, a public lot across the street, and street parking on 9th and 10th Streets.
Do you offer valet or complimentary parking?
We do not provide valet or comped parking directly. However, you are welcome to contract valet services or inquire about group parking rates through third-party providers. Please see contact information below:
PEAK PARKING
Kelly Wyrick | 512-630-9620 | Kelly.wyrick@peakparking.com
Danny Wagoner: Operations Manager
114 W 7th St Austin, TX 78701
Phone 737-285-0904 | Mobile 512-939-9962 | danny.wagoner@peakparking.com
Valet Services:
Uptown Valet | (512) 394-6210 | https://www.uptownvalet.com/
Next Level Valet | (512) 494-6299 | https://nextlevelvalet.com/
360 Valet | (512) 216-9495 | https://www.360valet.com/
Central Texas Valet | (512) 945-1540 | https://centraltexasvalet.com/
Garage Parking Rates
1st 30 Min $8
$4 30min +
Max of $48 a day
Does the Austin Club have a dress code?
Still Have Questions?
Your Austin Club event team is here to help every step of the way. If something isn’t covered here, please don’t hesitate to reach out — we’re only a call or email away.
